The UOAdmin Internship Program

UOAdmin Internship Fall 2024-Spring 2025; DREAMERS WELCOME; vpfa.uoregon.edu Five hands outstretched and layered on top of each other above a desk with laptops, computers, coffee cups

Are you curious to learn how a university works?

Finance and Administration is an area of the university made up of 35 units, or departments, that provide key financial, facilities management, human resources, and administrative services to campus. These departments directly serve and support all aspects of campus life and report up through the senior vice president for finance and administration (VPFA) and chief financial officer (CFO). Read more about our departments' key services below.

The UOAdmin Internship is a paid internship that offers a cohort of 12 students experience in up to three of our departments over the course of an academic year (fall, winter, and spring terms). Through this program, a diverse group of students will gain insight into the units that serve and support many aspects of campus life, while building work experience and practical skills in the field of higher education administration.

Eligibility Criteria and Application

What makes our program unique?

Our Interns

10 interns sit at a long table with plates of pizza slices and salad
2022-23 intern cohort at lunch

The Finance and Administration portfolio will welcome the sixth cohort in the UOAdmin Internship program in fall 2024. The program will bring together another 12-student cohort from diverse backgrounds and experiences to engage with projects in three different Finance and Admin departments between fall 2024 and spring 2025. Students bring their unique perspectives to our workplaces to learn more about our role in making the university operate effectively. Learn how previous interns enjoyed their internship.

In 2024-25, the cohort will:

  • Attend an orientation the week before the start of fall term: probably the morning of Friday, September 27, 2024.
  • Start the internship in week 1 of fall term 2024
  • Commit to 10 hours per week for 10 weeks each term (fall, winter and spring) immersed in a different department within the Finance and Administration portfolio, working with a different mentor/supervisor and team.
  • Engage in meaningful real-world projects specific to each department. These projects are linked to each intern's learning goals; interns will build skills useful in administrative positions in higher education as well as the public and private sectors.
  • Spend 1-2 hours a week in professional development and internship preparation activities during each term. 
    • Professional development topics include: CliftonStrengths, project management, diversity in the workplace, leadership and communication, navigating HR, budgeting in higher education, and job interview/application skills.
  • Earn up to $1,600/term.
  • Connect with the rest of the cohort; each member of which brings a unique background and perspective to the program.
  • Engage in networking opportunities throughout the year. These include meetings with key UO leaders, specialized tours, and interactions with employees from across the institution.
  • Work toward meeting learning objectives and participating in active reflection and evaluation after each project. This internship is appropriate for students who would like to earn internship credit.

Our Projects

Central to the UOAdmin internship is the completion and presentation of practical projects during each term. Each project has real-world impact and is linked to learning objectives and skill-building goals identified by interns themselves. Projects have direct benefits for the operation of the department. Projects vary each year depending on the needs of the host departments. Here are some examples of the projects completed in previous years:

  • Campus Planning and Facilities Management
    • Designing and updating the Facilities Services Learning Library (CPFM Facilities)
    • Updating the materials library and design standards (CPFM Design and Construction)
    • Utilities and Energy
      • Creating energy management dashboards for the UO central power station
      • Building a spreadsheet-based financial model of costs associated with natural gas consumption over the next 30 years
    • Campus Planning
      • Creating and publicizing new tours on topics such as indigenous history and the Black experience on campus
      • Developing communications materials
    • Sustainability
      • Creating a Green Events Guide
      • Learning about and presenting on the UO fleet electrification transition plan
      • Collecting data needed for the AASHE STARS report (a comprehensive assessment of campus sustainability performance)
  • Information Services
    • Redesigning the Information Security Office web presence
    • Data tracking and reporting using the UO Learning and Management System
    • Presenting costing and future scenarios for UO cloud computing services
    • Research, data analysis, and visualization
  • Human Resources
    • Researching and proposing a staff mentor program and learning/development certificate
    • Helping to plan and implement the annual campus-wide "Take Your Children to Work Day"
    • Planning, preparing, and executing employee recognition and engagement events with Programs and Services
    • Conducting a SWOT analysis of the exit interview process for Employee and Labor Relations
    • Researching inclusive recruitment best practices and incorporating these into a campus-wide toolkit for the UO Talent Acquisition team
  • Safety and Risk Services
    • Developing event plans for the annual week-long Risk and Resilience Summit at the UO
    • Working with the GIS team to update campus mapping tools, improving user accessibility
    • Researching and presenting information on insurance deductibles in higher education, for the Risk Management & Insurance group
    • Developing and implementing a community-based education project with the UO Police Department
    • Creating short, task-specific, online training sessions for new employees in CPFM and Housing Food Services
  • Transportation
    • Researching and making recommendations to improve the UO Bike Safety Program
    • Proposing and analyzing options for a fixed route daytime shuttle around campus
    • Preparing a financial analysis for a university-wide zonal parking permit program for Transportation Services
  • Other
    • Delivering a budget report to a client unit with related analysis on budget-to-actual spending (Finance and Administration Shared Services)
    • Creating user guides and updating the Print Services website.
    • Planning a milestone anniversary event for the Vivian Olum Child Development Center.

Occasionally we have repeat projects, but many of them are new each year. The 2024-25 projects will be confirmed by fall 20243 according to host department needs and the skills and interests of the selected cohort.

Our Commitment to Diversity

One goal of the UOAdmin Internship Program is to bring together students and staff with a wide variety of experiences and backgrounds, enriching our workplace and exposing students to the work of university operations. We are committed to enhancing the diversity of employees who work in the fields specific to Finance and Administration at our university and elsewhere. We hope that participation in the UOAdmin Internship Program inspires some of our students to explore careers in our departments and in departments like ours at other institutions. For more information about our other diversity efforts, visit this page showing an overview of the portfolio initiatives.

Our Teams

Finance and Administration is comprised of about 35 units, or departments, that provide key financial, facilities management, human resource, IT, and administrative services to campus. These units are grouped in eight main areas below. The teams of staff who make up these units directly serve and support all aspects of campus life, report to the university's chief financial officer and senior vice president for finance and administration (VPFA). For a visual overview, see the Finance and Administration portfolio organizational chart.  

MAIN AREAS

UNITS / DEPARTMENTS

Administrative Services

External Relations Administrative Services (ERAS)
Provost's Administrative Services Team (PAST)
Finance and Administration Shared Services (FASS): Business Operations, Human Resources, Mail Services
Shared Services Information Technology

Business Affairs

Financial Services: General & tax accounting, property control.
Travel: Travel reimbursements, moving/relocation expenses.
Student Financial Services: student billing, cashiering.
Payroll: Payroll processing & reports.
Information Systems: Web development, payment card compliance.
Treasury Operations: Internal and external debt management, banking relationships.

Budget and Finance Units

Budget and Resource Planning: Annual budgetary process management, budgetary assistance, financial reports, analysis, projections.
Institutional Research: Analytical support to UO decision makers, research for institutional self-assessment, UO compliance reporting.

Campus Planning and Facilities Management

Campus Planning: Space planning, campus planning, real estate.
Design and Construction: Small projects, capital projects, engineering support, construction retainer contracts, project accounting.
Facilities Services: Carpentry, painting, plumbing, central support, custodial services, exterior/landscape, HVAC, electrical, locks and doors, work control center, mobile equipment repair.
Utilities and Energy: Central power plant, electrical distribution, energy purchase and management, steam and chilled water distribution.
Office of Sustainability: Integrate sustainability into UO operations, curriculum & research through policies, projects, monitoring, and outreach.

Campus Services

Print Services: Digital and offset printing, EMU Campus Copy, bindery services, copyright clearance, university-wide fleet copier program management. 
Transportation Services: Transportation planning and options, access shuttle, driver certification, parking services.
Vivian Olum Child Development Center: Early childhood development.

Human Resources

Employee and Labor Relations: Union negotiations, grievance management, conflict resolution, policy administration, Affirmative Action guidance, ADA accommodations.
HR Operations: Personnel actions, employment records.
Classification and Compensation: Advising and consultation on reorganizations and compensation considerations.
Talent Acquisition: Employee recruitment, international employment.
Programs and Services: Benefits (retirement, insurance), medical leaves, employee recognition, work-life resources, HR service center.
Community of Practice: Supports university HR professionals with resources, training, and identifying issues and concerns.
Retirement Plans Management: Administers five retirement plans used by the seven Oregon public higher education institutions.

Information Services

Enterprise Solutions: Identity and directory services, application services, middleware and application development, data management, ICT accessibility
Customer Experience: User Support Services, communications, IT program and project management, IT service management, enterprise software licensing, classroom tech support, media services
Information Security
Technology Infrastructure: Network and telecom services, systems and operations, Link Oregon, and Research Advanced Computing Services (RACS)

Safety and Risk Services

Campus Geographic Information Systems (GIS): Custom mapping, software development, spatial data analysis and hosting, project collaboration and support.
Emergency Management & Continuity: Training and outreach, business continuity planning, emergency planning, incident management.
Environmental Health and Safety: Research safety, environmental compliance, building sciences, occupational health and safety, hazardous materials.
Risk Management: Insurance, property claims, waivers of insurance. 
Police Department: Patrol, dispatch, security, special event staffing.

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