The UOAdmin Internship Program

UOAdmin Internship Fall 2022-Spring 2023: five arms outstretched; hands overlapping above a desk with laptops and coffee cups visible. VPFA.UOREGON.EDU

Are you curious to learn how a university works?

Finance and Administration is an area of the university made up of 35 units, or departments, that provide key financial, facilities management, human resource, and administrative services to campus. These departments directly serve and support all aspects of campus life and report up through the vice president for finance and administration and chief financial officer (VPFA). Read more about our departments' key services below.

The UOAdmin Internship is a paid internship that offers a cohort of 12 students experience in up to three of our departments over the course of an academic year (fall, winter, and spring terms). Through this program, a diverse group of students will gain insight into the units that serve and support many aspects of campus life, while building work experience and practical skills in the field of higher education administration.

Eligibility Criteria and Application

What makes our program unique?

Our Interns

The Finance and Administration portfolio will convene a fourth year of the UOAdmin Internship program. The program will bring together a 12-student cohort from diverse backgrounds and experiences to engage with projects in three different Finance and Admin departments between fall 2022 and spring 2023. Students will bring their unique perspectives to our workplaces to learn more about our role in making the university operate effectively. Learn how previous interns enjoyed their internship.

In 2022-23, each intern will:

  • Start the internship in week 1 of fall term 2022. We anticipate that fall term activities will be completed in person.
  • Spend about 2 hours a week in professional development and internship preparation activities during fall term and 1 hour a week in professional development during winter and spring.
  • Commit to three 10-week rotations, spending 10 hours/week each term (fall, winter and spring) immersed in a different unit/department within the Finance and Administration portfolio, working with a different mentor/supervisor and team.
  • Earn up to $1,450/term.
  • Engage in meaningful real-world projects specific to each department. These projects will be linked to intern's learning goals and will build skills useful in administrative positions in higher ed as well as the public and private sector.
  • Connect with the larger cohort, each of whom brings a unique background and perspective to the program.
  • Participate, with other interns, in professional development sessions throughout the year. Topics include: CliftonStrengths, networking, project management, diversity in the workplace, leadership, navigating HR, and budgeting in higher education.
  • Engage in networking opportunities throughout the year. The may include meetings with key UO leaders, specialized tours, and interactions with employees from across the institution.
  • Work toward focused learning objectives and participate in active reflection and evaluation after each project. This internship is appropriate for students who would like to earn internship credit.

Our Projects

Central to the UOAdmin internship is the completion and presentation of practical projects during each term. Each project has real-world impact and is linked to learning objectives and skill-building goals identified by interns themselves. Projects will have direct benefits for the operation of the unit or department. Projects vary each year depending on the needs of the host unit or department. Here are some examples of the projects completed in previous years:

  • Planning, preparing, and executing employee recognition and engagement events with Programs and Services in Human Resources.
  • Researching and making recommendations to improve the UO Bike Safety Program.
  • Working with the GIS team to update campus mapping tools, improving user accessibility.
  • Proposing and analyzing options for a fixed route daytime shuttle around campus.
  • Creating user guides and updating the Print Services website.
  • Researching and proposing a staff mentor program and learning/development certificate with HR. 
  • Developing and implementing a community-based education project with the UO Police Department.
  • Creating energy management dashboards for the UO central power station (CPFM Utilities and Energy).
  • Preparing a financial analysis for a university-wide zonal parking permit program for Transportation Services.
  • Developing event plans for the annual week-long Risk and Resilience Summit at the UO.
  • Researching inclusive recruitment best practices and incorporating these into a campus-wide toolkit for the UO Talent Acquisition team.
  • Creating a Green Events Guide for the Sustainability Office.
  • Collecting data needed for the AASHE STARS report (a comprehensive assessment of campus sustainability performance).
  • Building a spreadsheet-based financial model of costs associated with natural gas consumption over the next 30 years.
  • Delivering a budget report to a client unit with related analysis on budget-to-actual spending.
  • Conducting a SWOT analysis of the exit interview process for Employee and Labor Relations in Human Resources.
  • Planning a milestone anniversary event for the Vivian Olum Child Development Center.
  • Creating short, task-specific, online training sessions for new employees in CPFM and Housing Food Services.

Please note the above projects were specific to the VPFA portfolio needs during previous years. The 2022-23 projects will be confirmed in accordance with host unit and department needs.

Our Commitment to Diversity

One goal of the UOAdmin Internship Program is to bring together students and staff with a wide variety of experiences and backgrounds, enriching our workplace and exposing students to the work of university operations. We are committed to enhancing the diversity of employees who work in the fields specific to Finance and Administration at our university and elsewhere. We hope that participation in the UOAdmin Internship Program inspires some of our students to explore careers in our departments and in departments like ours at other institutions. For more information about our other diversity efforts, visit this page showing an overview of the portfolio initiatives.

Our Teams

Finance and Administration is comprised of about 35 units, or departments, that provide key financial, facilities management, human resource, IT, and administrative services to campus. These units are grouped in eight main areas below. The teams of staff who make up these units directly serve and support all aspects of campus life, report to the university's chief financial officer and vice president for finance and administration (VPFA). For a visual overview, see the Finance and Administration portfolio organizational chart.  

 

MAIN AREAS UNITS / DEPARTMENTS
Business Affairs
Financial Services: General & tax accounting, property control.
Travel: Travel reimbursements, moving/relocation expenses.
Student Financial Services: student billing, cashiering.
Payroll: Payroll processing & reports.
Information Systems: Web development, payment card compliance.
Treasury Operations: Internal and external debt management, banking relationships.
Budget and Finance Units

Budget and Resource Planning: Annual budgetary process management, budgetary assistance, financial reports, analysis, projections.
Institutional Research: Analytical support to UO decision makers, research for institutional self-assessment, UO compliance reporting.

Campus Planning and Facilities Management
Campus Planning: Space planning, campus planning, real estate.
Design and Construction: Small projects, capital projects, engineering support, construction retainer contracts, project accounting.
Facilities Services: Carpentry, painting, plumbing, central support, custodial services, exterior/landscape, HVAC, electrical, locks and doors, work control center, mobile equipment repair.
Utilities and Energy: Central power plant, electrical distribution, energy purchase and management, steam and chilled water distribution.
Office of Sustainability: Integrate sustainability into UO operations, curriculum & research through policies, projects, monitoring, and outreach.
Campus Services
Print Services: Digital and offset printing, EMU Campus Copy, bindery services, copyright clearance, university-wide fleet copier program management. 
Transportation Services: Transportation planning and options, access shuttle, driver certification, parking services.
Vivian Olum Child Development Center: Early childhood development.
Finance and Administration Shared Services

Business Operations: Budget and finance, procurement and contracting, accounts payable and travel.
Information Technology: IT support.
Human Resources: Labor contract administration, recruitment resources, staff development.
Mail Services: Warehousing and stores, mailing services.

Human Resources
Employee and Labor Relations: Union negotiations, grievance management, conflict resolution, policy administration, Affirmative Action guidance, ADA accommodations.
HR Operations: Personnel actions, employment records.
Classification and Compensation: Advising and consultation on reorganizations and compensation considerations.
Talent Acquisition: Employee recruitment, international employment.
Programs and Services: Benefits (retirement, insurance), medical leaves, employee recognition, work-life resources, HR service center.
Retirement Plans Management: Administers five retirement plans used by the seven Oregon public higher education institutions.
Information Services

Enterprise Solutions: Identity and directory services, application services, middleware and application development, data management, ICT accessibility
Customer Experience: User Support Services, communications, IT program and project management, IT service management, enterprise software licensing, classroom tech support, media services
Information Security
Technology Infrastructure: Network and telecom services, systems and operations, Link Oregon, and Research Advanced Computing Services (RACS)

Safety and Risk Services
Campus Geographic Information Systems (GIS): Custom mapping, software development, spatial data analysis and hosting, project collaboration and support.
Emergency Management & Continuity: Training and outreach, business continuity planning, emergency planning, incident management.
Environmental Health and Safety: Research safety, environmental compliance, building sciences, occupational health and safety, hazardous materials.
Risk Management: Insurance, property claims, waivers of insurance. 
Police Department: Patrol, dispatch, security, special event staffing.

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