Eligibility and Application for the UOAdmin Internship Program

UOAdmin Internship Fall 2024-Spring 2025; vpfa.uoregon.edu Five hands outstretched and layered on top of each other above a desk with laptops, computers, coffee cups

Are you interested in learning first-hand about the services that make our campus run?

Are you ready to explore the business and administrative aspects of higher education?

Do you want to receive up to $1,600/term while spending 10 hours/week in a project-based internship learning experience?

Eligibility

UO students of all educational levels and backgrounds are invited to apply.

To be considered for the UOAdmin Internship Program you must:

  • Be a registered undergraduate or graduate UO student in good academic standing.
  • Have a cumulative GPA of at least 2.5.
  • Be registered for a minimum of 8 undergraduate or 5 graduate credit hours during each of the three terms of your internship (fall 2024, winter 2025, spring 2025).
  • Have an interest in learning about the business and administrative aspects of higher education.
  • Be able to meet the criteria listed under "Things to Consider Before Applying" (below), namely commit to
    • participating in all three academic terms
    • attending all professional development sessions
    • learning about and contributing to projects underway in the Finance and Administration portfolio
    • honoring your commitment if you are accepted into the program

Things to Consider Before Applying

  • This program requires a commitment to participate in all three academic terms: learn more here.
  • While your weekly schedule can generally be designed around your classes and other work, this program requires you to commit to 10 hours per week for each of the 10 weeks of fall, winter, and spring terms.
  • Attendance at all professional development/networking sessions is mandatory unless you have a documented class schedule conflict.
    • In fall term, there will be 2 hours per week of professional development/networking and 8 hours per week of project-based work.
    • In winter and spring terms, there will be 1 hour of professional development/networking each week, with 9 hours of project work. 
    • Prior to each term, we will identify a set weekday and timeframe for these sessions, taking official class schedules into account. 
  • We cannot guarantee that you will be engaged in projects that match your exact interests or professional aspirations. As such, we are looking for flexible students with a positive attitude who are interested in experiential learning, understanding more about how a university is run, and who are willing to contribute to different projects underway in the portfolio.
  • This is a competitive internship and if you are offered a place, we need you to honor your commitment. Please review how busy you anticipate being in the 2024-25 academic year before applying and committing to this program.

Application

Applications for the 2024-25 UOAdmin internship closed at 10am on Wednesday, June 12, 2024. If you submitted your application before the deadline, we will be in touch with you. Please see below for the review process and timeline.

The program welcomes all UO students. If you are interested in learning more about higher education, how organizations and projects are run, how to work in different teams, and what the world of work is like behind the operational scenes of a major research university, please consider applying to participate in the internship.

If you have questions about the application process, please contact Debbie Sharp, Project Manager (dsharp@uoregon.edu; 541-346-3096).

Frequently Asked Questions (FAQ)

What was the timeline for the 2024-25 UOAdmin Internship Program application and selection process?

The anticipated 2024-25 application and selection timeline is below.

  • May 24, 2024: Applications open
  • June 12, 2024 (10:00am): Application deadline
  • June 12-14,2024: Applications are de-identified and sent to the review committee
  • June 17-July 28, 2024: Review process, which may include
    • Virtual interviews with applicants
    • Reference checking
  • Early-August, 2024: All applicants are notified of their status.
  • Early September, 2024: Intern cohort participants receive their project assignments for the year.
  • September 18-22, 2023: Employment and onboarding documentation all complete
  • September 27, 2024: New intern orientation (tentative)
  • September 30, 2024: Start of 2024-25 UOAdmin Internship (week 1 of fall term)

Is it possible to see all the application questions before I complete the online form?

The 2024-2025 application form will remain available to download in Word for reference purposes. Applications are closed for the 2024-25 year. Thank you for your interest.

What should I do if I have trouble accessing or completing the application?

If you have trouble accessing or completing the application or require accommodations as part of the process, please contact dsharp@uoregon.edu prior to the application deadline. We want you to succeed in this process--reach out and help us to support your success.

Accommodation requests will in no way affect your chances of selection for an internship. The UOAdmin Internship Program fully upholds the university's commitment to a diverse, equitable, and inclusive educational and employment experience. We welcome UO students from all backgrounds, abilities, educational histories, and life experiences.

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Who can apply for this internship?

Any UO student who meets the eligibility requirements is welcome to apply. See the top of this webpage for eligibility requirements (registration status, minimum credits, GPA, commitment).

We welcome all UO students: undergraduates, graduates, Dreamers, international students, U.S. citizens and non-citizens.

If you are a UO student who meets the eligibility requirements, are willing to make a three-term commitment, and are enthusiastic about gaining knowledge in and contributing to behind-the-scenes UO operations, we want you to apply! 

Are there different requirements for graduate and undergraduate participants?

Learning objectives and skill building will be designed each term with your unit supervisor. Project responsibilities and expectations will be aligned with your skill level and experience, which may vary. Graduate and undergraduate students alike will be challenged to grow and learn within the program. Undergraduate students and graduate students will be expected to perform to a high professional level and to explore learning opportunities within Finance and Administration.

Why does the application ask for references?

In the application, you will be asked to provide three references. These may be professional or personal references. We may contact references as part of the finalist stage of the selection process. References are useful because they give the UOAdmin Internship Program selection committee an idea of your past experience, your strengths and areas of growth, and your accomplishments. We will notify you prior to contacting your references.

Are applicants subject to background checks?

Applicants that are offered internships may be subject to a standard UO background check prior to the start of their internship. This ensures a safe and secure environment in which university faculty, staff, students, resources, and assets are protected, while protecting the integrity and confidentiality of information gathered during the evaluation. A background check will only be conducted following a contingent offer of internship.

May I sign up for only one term of internship?

Unfortunately not. The UOAdmin Program is a highly competitive paid internship that provides broad experiential learning opportunities across the Finance and Administration portfolio. This is only possible by completing the entire three terms with the program. Students must commit to participation for 10 hours per week in each of the three terms: fall, winter and spring. The exact internship schedule is flexible and will be worked out with your supervisor each term, based on your class schedules. The professional development and networking opportunities will be planned around student class schedules each term.

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Is 2024-25 program in person or remote?

The 2024-25 UOAdmin Internship will be entirely in person for all three terms. Projects and professional development/networking sessions are also being planned as in-person experiences for fall, winter, and spring terms. Some supervisors allow for hybrid work schedules, involving some remote work. This is entirely dependent upon the unit and supervisor each term. You should be prepared to complete all projects and professional development in person.

What will I receive monetarily as part of the UOAdmin Program?

Successful UOAdmin interns who demonstrate engaged participation in all parts of the program throughout each term can receive up to $1,600 per term to reduce barriers to participation and learning.

Is it possible to earn academic credit during the UOAdmin Internship Program?

Students interested in earning course credit should discuss the option with their academic program and/or an academic advisor. UO internships have very specific criteria, including enrollment in the appropriate internship course and payment for those credits.

What topics will I learn about in the UOAdmin Internship Program?

This will depend largely on the units in which you are placed, your specific learning and skill-building objectives, and the project needs of the unit during your internship. Past interns share information on the kinds of topics they learned about at the reflections page . The program overview page also has a list of previous projects and descriptions of the VPFA units and their business functions. This should help you understand the areas of potential learning and experience.

Where can I get more information?

See the internship overview webpage for more information about the internship program, including information about prospective internship sites and projects. You are also welcome to contact Debbie Sharp, Project Manager (dsharp@uoregon.edu; 541-346-3096) if you cannot find the information you need online.

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